How to use your letterhead in Word and Google Docs

Once you have your header and footer as images, you can use them in everyday documents. Set it up once as a template, and every letter you write will carry your branding automatically.

Microsoft Word

1. Open a new document and double-click the top margin to open the Header area.
2. Go to Insert → Pictures and choose your header PNG.
3. Drag the image corners so it spans the full page width.
4. Double-click the bottom margin to open the Footer area and insert the footer PNG the same way.
5. Save the file as a Word Template (.dotx) so you can reuse it for every letter.

Google Docs

1. Open a new document and choose Insert → Headers & footers → Header.
2. Insert → Image → Upload from computer, and pick your header PNG.
3. Resize it to the page width, then do the same in the footer with your footer PNG.
4. Reduce the page margins (File → Page setup) if the header looks too far from the edge.
5. Make a copy of this document each time you write a new letter.

Tips for a clean result

• Download at high resolution so the images stay crisp when printed.
• Set the header and footer margins to around 0.5 cm for a full-width look.
• Export to PDF before emailing so the layout doesn’t shift on other computers.

Sahayak Docs exports header and footer PNGs at 3× resolution, so they stay sharp in Word and Google Docs.